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Administrative assistant resume example

An administrative assistant keeps other people’s days running, so the resume has to show who you supported, how much you handled and what you improved. Here is a complete example for an assistant supporting three directors, plus tips for admin, office and executive assistant roles.

Olivia’s administrative assistant resume in the Ledger template: a red split header with the name on the left and contacts in a tinted box, then profile, experience, education, skill tags, certification and languages

The example

Olivia’s administrative assistant resume, designed in the Ledger template in red. Noga CV has 34 templates, each in every colour; switch at any time and your content follows.

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Text version

Olivia Nguyen

Administrative Assistant

[email protected] · (555) 019-2047 · Denver, CO

Summary

Administrative assistant with six years supporting directors and teams of up to 25 in commercial real estate and insurance. Manage complex calendars, travel and expense reports, and keep supplies and vendors running. Advanced in Microsoft 365 and comfortable as the first point of contact for clients.

Experience

Administrative Assistant

Summit Ridge Properties · Jan 2022 – Present

  • Manage calendars and travel for three directors, scheduling about 40 meetings a week across time zones.
  • Process expense reports in Concur and reconcile the team’s corporate card statements every month.
  • Moved paper files for 120 leases into SharePoint with a naming system the whole team now uses.
  • Order supplies and manage vendors; cut office supply spending by 15% by moving to one supplier.

Receptionist and Office Assistant

Front Range Insurance Agency · Mar 2020 – Dec 2021

  • Answered 60–80 calls a day and routed them to six agents.
  • Scheduled client appointments and sent policy renewal reminders.
  • Kept the client database in Salesforce up to date.

Skills

  • Calendar management
  • Microsoft 365
  • Excel
  • SharePoint
  • Concur
  • Travel booking
  • Minute taking
  • Salesforce
  • Typing 70 wpm
  • Vietnamese (fluent)

Education

A.A.S. Business Administration

Red Rocks Valley Community College · 2017 – 2019

Certifications

Microsoft Office Specialist: Excel Associate

The person, employers and schools in this example are fictional.

How to write your administrative assistant resume

  1. Say who you support

    Three directors, a team of 25 or a whole office of 60 are different jobs. Name the people and teams you support in each role.

  2. Count the volume

    Meetings scheduled per week, calls per day, trips booked per month. Numbers show you can keep up with a busy office.

  3. List the software by name

    Microsoft 365, Google Workspace, SharePoint, Concur, Salesforce or QuickBooks. Admin postings filter for tools, and an exact name matches.

  4. Show one thing you improved

    A new filing system, a cheaper supplier or a faster process shows you think about the office, not only the next task.

  5. Match the industry’s words

    Legal, medical and real estate offices have their own vocabulary and systems. Mirror the words in the job ad where they are true for you.

Questions

What skills should an administrative assistant resume include?

Calendar and travel management, document and file management, Microsoft 365 or Google Workspace, expense reporting, phone and front-desk skills, minute taking and typing speed.

Should I use a summary or an objective on an admin resume?

A summary for anyone with office experience: years of experience, who you supported and your strongest tools. An objective only helps if you are changing careers or starting out.

How long should an administrative assistant resume be?

One page for most candidates. Executive assistants with ten or more years supporting senior leaders can use two pages.

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